Anatomy of an Event: Case #1 - Patel Wedding

We thought it might be fun to take you from start to finish on an event. This was a great challenge. How do we flip a room filled with 475 people in less than 2 hours? Planning + teamwork!
 

The process of design with Merry Me Events starts in the early stages of our planning. Upon first meeting, we provide our couples with a "Couple Style Questionnaire" and "Bridal Profile and Wish List Assessment". These help us get a real sense and direction for the style and atmosphere our clients hope for their event. Pairing their vision with our creative brainstorming team, we bring life to the event they've dreamed of.

A custom "Inspiration Board" is created for each of our design clients. Our design team works with unexpected attention to unique ideas, offering this 'blueprint' for the overall picture and direction we're headed.

Our design meeting brings it all together. Merry Me event designer, Cher Goggins, meets each client with whom she works several weeks in advance, providing a preview of 'the look' she and her team hope to create. She pulls together sample linens, accessories, floral designs and specialty rentals to give clients the ‘big picture’ concept. This 'no surprises' approach has proven to be so valuable while offering a first look glimpse at our visual design plans for the big day.

The Design Plan is created, providing a compass for the design direction we chart on our course. Teamwork is key! As designers and coordinators of events, we plan the production schedule by working closely with all vendors and venues involved. Each event requires a team of Details and Design Specialists to carefully set up the environment of the celebration.  For this event, we worked directly with Nicole and Dan at Hilton Garden Inn, Gillespie Conference Center. 

Weeks in advance, we requested a floor-plan so we could diagram each table design according to the room layout. The production schedule was coordinated so we could stage an area of the ballroom a day in advance for a much-appreciated head start.

When it came time to flip the room, we had planned the teamwork details with Dan, Hilton's General Manager. He directed. We followed. We turned the room of 475 over in just over an hour, enabling a seamless celebration for the couple. The transition from ceremony to cocktails to dinner and dancing worked flawlessly.

We believe details matter. Attention to detail is what makes us different. We believe it's all in the details...