Love at First Site: 9 Features to Seek When Selecting a Venue

The venue sets the tone and stage for your wedding day, so finding a space that reflects your preferences and accommodates your guest list is essential. Fortunately, there are vital features to consider to help you narrow down your search.

These things will help you find the perfect site to tie the knot, from location to accessibility.

 

1. Location

Look for a venue that’s within the proximity of your guests. A place easily accessible by car or public transportation can make attendance easier. Aside from that, look for areas with picturesque surroundings that can enhance your wedding photos and experience.

Answer the following questions before booking a destination wedding venue:

• Is it close to the nearest airports?
• Are hotels or other accommodations close by?
• Is the location easy to navigate?
• Are there available public transportation options?
• Is the area prone to heavy traffic?

If you’re hosting a wedding in a remote area, provide detailed travel information to avoid late attendees on your wedding day. You may also consider offering transportation options if your budget allows.

 

2. Capacity

Size matters when it comes to venue-hunting. Before starting your search, finalize your guest list size to ensure the setting comfortably accommodates your expected attendee count. No couple wants to cram 150 people into a space that can only hold 100. The opposite is just as problematic — booking an oversized space for your guest count means greater expense.

You don’t need a final guest list yet. Most venue coordinators only require an estimate, but finalize the numbers as soon as you can. Additionally, ensure enough space for your performers, such as a band, DJ or dancer.

 

3. Style Match

The perfect venue should reflect your wedding theme and preferred vibe. Discover these common types and see which best meshes with your preference:

• Banquet hall: According to The Knot, 20% of couples hosted their wedding receptions at banquet halls. This venue option is ideal for modern and minimalist ceremonies.
• Barn: A country or rustic-themed wedding requires a casual venue. Barns are often located in remote areas.
• Castle: This wedding setting is a dream for brides who want a fairytale celebration. A castle is excellent for a Bridgerton-inspired or Regencycore event.
• Beach: A seaside wedding provides a perfect backdrop for your photos. While beachy weddings are gorgeous, they are weather-dependent.
• Hotel: Hosting your wedding at a hotel is ideal if you expect many out-of-town guests. The only downside is that it doesn’t allow much flexibility regarding decor.
• Resort: A resort is a perfect location for a destination wedding. It offers various spaces, in-house suppliers, activities and amenities for unlimited fun.

 

4. Packages

Are you looking for an all-inclusive venue or do you prefer hiring independent vendors? Look for a wedding site that aligns with your plans. For instance, look for a full-service venue that provides catering and a bar for no-hassle wedding planning.

However, if you’re on a budget, opt for a location that allows third-party suppliers. Inquire about additional costs, such as corkage fees, sound systems, cake stands, decor and food tasting.

 

5. Accessibility

While tying the knot on a remote island sounds romantic, you must consider accessibility, especially if you’re expecting people with disabilities or seniors.

A venue with nearby accommodations is needed, particularly if you’re hosting a destination wedding or expecting many out-of-town attendees. You may also consider renting vehicles to transport your guests to the venue.

 

6. Soundproofing Features

Soundproofing is often an overlooked aspect of a wedding venue. It can promote comprehensible conversations and prevent external noise from intruding on your special day in a venue where multiple events happen simultaneously.

Depending on your site’s location, following local noise regulations is vital. Soundproofing solutions can help curb your event’s noise within your venue’s boundaries, freeing you from worries about violating noise ordinances. It can also improve your event’s sense of privacy and intimacy, immersing guests in the celebration.

 

7. Parking Lot

This feature is all about creating a positive guest experience. Ensure there are enough parking spaces for everyone. Inadequate parking areas may force people to walk a mile to get to your venue, which can be frustrating. You must guarantee your friends and family will arrive at your event comfortably.

 

8. Backup Options

Ensure your venue offers backup options in case of inclement weather or other unforeseen circumstances. For instance, if you’re hosting an outdoor reception, ask if there’s an indoor area available.

If there’s no indoor site, you’ll also want to set aside money for plan B, no matter the time of the year. You may require tents, generators and additional staff to assist with changes.

 

9. Pet-Friendliness

Pets are family. A pet-friendly venue is necessary if your furry friend attends your big day. While many sites claim to be pet-accommodating, the definitions may vary. Determine what kind of animals are allowed, if there are leash policies and what happens if there’s property damage.

Ensure you provide pet necessities, such as food, collapsible bowls, treats, an extra collar and a secondary leash, if you bring many pets. Consider hiring a pet sitter your animals know so you can enjoy your big day without hassle.

 

What’s the Average Cost of a Wedding Venue?

The average venue fee costs $6,000, depending on whether in-house catering and other suppliers are included. You can often spend less if your ceremony and reception are at the same site.

 

Start Your Search Today

With proper planning and coordination, you can find the perfect place for your special day. Start searching early to secure your dream wedding venue.

 

 

Author Bio: Oscar Collins is the editor-in-chief at Modded, where he writes about a broad spectrum of topics. Follow him on Twitter @TModded for frequent updates on his work.

 

 

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